Limited Submissions

Limited submissions are external sponsored funding opportunities that require an internal selection process because the sponsor limits the number of proposals and/or imposes specific restrictions on applications submitted by Tufts.

To members of the Tufts Research Community:

Please see the limited submission opportunities summarized below. For more information on these opportunities, please visit the links to the funding opportunities.

Unless otherwise indicated below,  those interested should send an email of intent to the Limited Submissions Team at  informing us of an intention to apply.  EOI’s received after the deadline indicated below will not be consideredThe email of intent must include:

  1. The name of the solicitation,
  2. The name of the Principal Investigator, and any co-PI's,
  3. A 2-3 sentence description of the proposed project.

Should the number of interested applicants exceed the number allowed by the funder, an internal selection process will be conducted by the Office of the Vice Provost for Research, and candidates will be notified to submit internal application materials. All candidates will be notified of results. NB: Successful applications must include official notification from the Limited Submissions Team in order to submit. For more information, please see        

Email of Intent Deadline: Wednesday, May 17 by noon. Please see underlined and italicized text below for any special EOI instructions.

This week’s limited submission opportunities are:

  • Number allowed: 1
  • Sponsor Deadlines: Proposal due: July 28
  • Purpose: To increase the quantity of new entrants to the government cyber workforce, to increase the national capacity for the education of cybersecurity professionals, to increase national research and development capabilities in critical information infrastructure protection, and to strengthen partnerships between institutions of higher education and relevant employment sectors.
  • Requirements: Proposals to establish or to continue scholarship programs in cybersecurity. All scholarship recipients must work after graduation for a federal, state, local, or tribal government organization in a position related to cybersecurity for a period equal to the duration of the scholarship. A proposing institution must provide clearly documented evidence of a strong existing program in cybersecurity. Proposals must provide:
    • A description of the program’s selection criteria and process for awarding scholarships
    • A description of the strength of cybersecurity as a field at the institution
    • Clearly articulated management and administrative plans for 1) verification of candidate eligibility; 2) budgeting for stipends, tuition, education-related fees, and other allowances; 3) provision for coordination with the US Office of Personnel Management for summer internships and permanent placements; 4) provisions for tracking academic progress and post-graduation tracking of students to verify they meet the service obligation
    • Please see link below for additional requirements
  • Eligibility: PIs, co-PIs, or other senior project personnel must hold primary, full-time, paid appointments in research or teaching positions; please follow Tufts PI eligibility policies.
  • Award Information: Supports up to three years of stipends, tuition, and allowances for students in the general area of cybersecurity. The scholarships provide academic year stipends of $25,000 per year for undergraduate students and $34,000 per year for graduate students.
  • Further Information:
  • Note: Please include with your email of intent a statement confirming that all cost share approvals will be secured prior to submission
  • Number allowed: 1
  • Sponsor Deadlines: Application due date: June 28
  • Purpose: To increase access to sustainable WASH services in districts located in six regions of northern Ghana.
  • Requirements: Partner with the Government of Ghana (GoG) to enhance governance and planning for WASH service delivery; strengthen sustainable WASH financing; improve private sector engagement; and accelerate the adoption of convenient and safe WASH behaviors.
    • Aims to facilitate access to and use of sustainable water, sanitation, and hygiene services and products in target districts of northern Ghana. Employing a systems strengthening approach, successful implementation of the Enhancing WASH activity will achieve the following results:
      • The GoG (MSWR and MMDAs) efficiently and effectively plans, budgets, implements, and monitors water and sanitation services;
      • The GoG and other actors improve the enabling environment for private sector participation in the WASH sector;
      • Citizens adopt and sustain improved WASH practices; and
      • WASH service providers adopt improved management, operational, and finance models.
  • Eligibility: No agency restrictions; please follow Tufts PI eligibility policies.
  • Award Information: $39 million over 5 years.  USAID has established a mandatory minimum $4,200,000 recipient cost share to be contributed throughout the life of the activity. Such funds may be provided directly by the recipient; other multilateral, bilateral, and foundation donors; host governments; and local organizations, communities and private businesses that contribute financially and in-kind to implementation of activities at the country level.
  • Further Information:

See Archived Competitions

About Limited Submissions

Limited submissions are external sponsored funding opportunities that require an internal selection process because the sponsor limits the number of proposals and/or imposes specific restrictions on applications submitted by Tufts.  This information is typically located in the “Eligibility” sections of funding opportunity announcements (FOAs).

The Limited Submissions Team in the Office of the Vice Provost for Research (OVPR) identifies limited submission opportunities and coordinates the university-wide review and nomination of applications for these opportunities to ensure such submission restrictions are met. For those limited submission opportunities from foundations, the OVPR collaborates closely with the Office of Corporate and Foundation Relations (CFR) to facilitate the process. Proposals cannot be submitted outside of the limited submissions process described below.

The process is designed to provide principal investigators and their teams with as much time as possible to prepare submissions to the sponsor while allowing for a fair management of internal competitions. If the time to sponsor deadline is too short for the full process, every effort will be made to ensure a quick nomination.

Tufts Process


The OVPR and CFR identify limited submission funding opportunities through Internet searches, mailings, newsletters, invitations, and previous opportunities.

If a faculty or staff member identifies a limited submission prior to an OVPR announcement, that individual will notify the Limited Submissions Team immediately to ensure that the team is aware of the opportunity and that no more than the specified numbers of applications are submitted.


When a limited opportunity is identified, the OVPR will notify the research community by posting to the limited submissions page on a weekly basis, and by alerting location research administrators to new opportunities.

Some limited opportunities are focused on a specific scientific area or are open only to a specific group. In these cases, the Limited Submissions Team will target the opportunity to those who match the sponsor’s eligibility requirements.

Email of Intent

Anyone wishing to submit a proposal in response to a limited submissions announcement should send an e-mail of intent to the Limited Submission Team at with the subject line: Limited Submission (PROGRAM NAME FROM ANNOUNCEMENT) by noon on the Friday after the announcement, unless otherwise noted. 

The email of intent should include only the following:

  • Indication of desire to submit to the limited FOA
  • Name and title of principal investigator and any identified team members
  • A brief (1-3 sentences) description of the proposed project

If no more than the maximum number of applications are submitted, the Limited Submissions Team will notify the applicant(s) by the close of business on Friday that their submissions may move forward.

Internal Competition

If the number of emails of intent exceed the maximum number allowed by the sponsor, potential applicants will be notified and asked to prepare an internal application that includes all material explicitly requested in the internal announcement, due by noon on the Wednesday after the email of intent is due unless otherwise noted. These materials will include:

  • The name of the program to which you intend to apply
  • The name of the Principal Investigator and any additional team members
  • The subject or title of the proposed project
  • The biosketch of the PI
  • A detailed description of no more than 500 words outlining the PI’s qualifications and a description of the proposed project
  • For large equipment grants, include a statement in the project description demonstrating adherence to the Tufts Policy on Purchase or Development of Equipment with Additional Infrastructure Needs
  • If cost share, matching, or similar is required by the sponsor, a statement acknowledging responsibility for securing appropriate approvals by the sponsor deadline. Templates will be provided in such cases.

Review, Selection, and Notification

If the number of internal proposals exceeds the institutional limit, a review committee will review all internal proposals according to the review criteria listed below.

The OVPR will select the candidate(s) based on the committee’s recommendations. Review feedback will be provided upon request. Information about the faculty review committee and selected candidate(s) is confidential.

All candidates will be notified of the final decisions of the committee via email. The department/school’s Lead Research Administrator and the Director of Pre-Award Research Administration will be cc’d on the official nomination letter.

If a proposal cannot be completed, please contact the Limited Submission Team immediately so another PI may have the opportunity to submit an application.

Submission to the Sponsor

All proposals must be accompanied by an official letter of nomination from the Limited Submissions Team to be processed.

All nominees should work with their assigned research administrator in their department or school to prepare submission to the sponsor.

In addition, for foundation proposals the Office of Corporate and Foundation Relations (CFR) will work with the nominee(s) to review the foundations’ latest requirements, goals, previously funded proposals, and the university’s history and internal connections with the particular foundation. The appropriate CFR representative will be cc’d on the official nomination letter. 

Review Criteria  

Review criteria are determined based on the criteria employed by the sponsor for each funding program.  In general, limited submission internal proposals will be evaluated on the following criteria:

  • Intellectual Merit: How important is the proposed research to advancing knowledge within its field or across fields? How well qualified is the proposer? To what extent does the project suggest and explore original concepts? How well conceived is the proposed project? What is the likelihood of success?
  • Match to Sponsor’s Program and Tufts Goals: How well does the proposed project address the sponsor’s programmatic requirements and goals? Given Tufts’ research goals and strengths, what are the benefits to the relevant campus(es)?
  • Other Relevant Factors: Includes such factors relevant to the specific FOA as cultural competency; public outreach efforts; quality of the evaluation design; if applicable, comments from previous submissions to the same program and the current proposal’s responsiveness to those comments.

We encourage researchers to collaborate with other groups at Tufts when possible. This team-based approach adds breadth to the proposal, while supporting the interdisciplinary focus that is increasingly promoted by federal and nonfederal agencies.


The Limited Submissions process is designed to offer applicants as much time as possible to develop their submissions to external sponsors. Limited Submission Opportunities will be announced a minimum of 3 months prior to sponsor deadline, or as soon as the Limited Submissions Team is alerted to the FOA. The typical timeline for limited submissions is as follows.

Timeline for the limited submission process

Please contact the Limited Submissions Team at for any questions about the limited submissions process.