While some funding agencies allow an investigator to submit applications for sponsored funding, all applications submitted by faculty, students, and/or staff at Tufts must be reviewed and approved by the OVPR Pre-Award office prior to submission. The Central Pre-Award office is the only entity authorized by Tufts to sign proposals for sponsored projects and accept awards on behalf of the University.
In rare instances funding is awarded to the investigator directly rather than to the University. In order to ensure accurate processing of the employee benefits that are normally based on the salary paid by Tufts, these awards must be routed through the University in the same way as other sponsored awards. Upon receipt of the award, Pre-Award office will alert Human Resources regarding the salary payment arrangements to ensure that the employee’s basic life, supplemental life, Accidental Death and Dismemberment insurance coverage, as well as the 401(a) contribution by the University are calculated correctly.
Refer to the Pre-Proposals for Sponsored Projects Policy if the submission process requires submission of a pre-proposal.
All applications for sponsored funding should be received by the OVPR Pre-Award office no later than FIVE business days prior to the funding agency deadline. Internal school / center approvals may proceed concurrently with Pre-Award review.
Pre-Award Research Administration will review all proposals for administrative compliance with sponsor requirements as well as for alignment with Tufts internal policies and processes. Any revisions will be requested by Pre-Award from the Principal Investigator (PI) and their Local Research Administrator (LRA) within two days from receipt of the proposal. This feedback must be addressed and all necessary school / center approvals must be in place no later than two business days prior to the funding agency deadline. Failure to meet these lead times means that the proposal is at risk of not being successfully submitted by the agency deadline, which is acknowledged by the Proposal Routing Addendum.
All proposals that are compliant with Tufts policy on Institutional Review Process for Proposal Submission will receive full review by Central Pre-Award. The review process allows for identification of potential administrative, financial, or programmatic challenges to the success of the proposal or program, and increases administrative compliance as well as alignment with Tufts internal policies and processes. Furthermore, such review ensures successful submission, and maximizes the chances that a proposal will be accepted for consideration by the funding agency.
Pre-Award review includes the following elements:
Proposals that are received less than five business days prior to the deadline may not receive the full review, depending on the number of proposals that is submitted by the University investigators for the same deadline and staff workload. Pre-Award staff will make the best effort to minimize errors, warnings and missing materials, but cannot guarantee the submissions received less than two business days prior to submission deadline.
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Submit Post-Award documents for processing: firstname.lastname@example.org.