In collaboration with several University offices we have been finally able to answer the question regarding charges of leave on sponsored awards. The following has been approved and is now posted on Research Administration website under the section Award Management/Effort:
Tufts University leaves of absence policy is outlined in the Employee Handbook. The employee’s department must work with the Leave of Absence Specialist to report the leave. If an employee is absent for more than 30 calendar days and the employee’s salary, or a portion of salary, is paid from a sponsored award, the salary may only be charged to the sponsored award for 30 calendar days or up to the date at which a replacement is hired for the person, whichever comes first; after which the salary of the person on leave must be allocated to a department account. In cases when the sponsor agency issued guidance regarding the allowability of extended leave costs on the award, the sponsor rules will be followed.
Zoya Davis-Hamilton, Ed.D., CRA / Director, Research Administration Initiatives / Office of the Vice Provost for Research / Tufts University /136 Harrison Ave, Boston, MA 02111 / (617) 636-6709 / https://viceprovost.tufts.edu/researchadmin/