In cases of over-expenditure, the PI and department administrator should take immediate steps to eliminate the shortfall within the month after it appears on the Financial Summary Reports. In practice, over-expenditures should not continue beyond a three month period.
How Tufts manages over expended grants:
|Month #1 : Sponsored Programs Accounting will notify the Principal Investigator and/or department/office manager if an over-expenditure occurred. If Sponsored Programs Accounting is advised that additional funds are forthcoming within ninety days (either through a continuation, renewal, or incremental funding of the award), then the over-expenditure can remain in place. If additional funds are not expected, then action should be taken to clear the over-expenditure before month end.|
|Month #2: If the PI is unable to resolve or propose a plan to remedy the over-expenditure by the second month, a notice will be sent to the BFO and to the Department Chairperson specifying the project/grant, and amount overspent and assistance to clear the over-expenditure.|
|Month #3: If the over-expenditure is not cleared by the third month, an unrestricted department account will be requested by SPA from the School Officials to absorb the over expended balance.|
The full Over-Expenditure policy is available to view by clicking here .