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Deena Pineo
Director, Post-Award Research Administration
(617) 636-6891
deena.pineo@tufts.edu

Anne Marie Brock
Post Award Financial Specialist
(617) 636-0394
anne_marie.brock@tufts.edu

Christopher Chiofolo
Senior Post Award Financial Specialist
(617) 636-2901
christopher.chiofolo@tufts.edu

Elizabeth Gelzinis

Elizabeth Gelzinis
Senior Post Award Financial Specialist
(617) 627-2848
elizabeth.gelzinis@tufts.edu

Thaisha Guerrier
Financial Administrative Coordinator
Thaisha.Guerrier@tufts.edu
(617) 636-2730

TBN
Post Award Financial Specialist
(617) 627-2620

Michael Healy
Douglas Hurney
Rosa Pendenza

Michael Healy
Associate Director
(617) 636-6840
michael.healy@tufts.edu

Douglas Hurney
Senior Post Award Financial Specialist
(617) 627-2694
douglas.hurney@tufts.edu

Rosa Pendenza
Senior Post Award Financial Specialist
(617) 627-6226
rosa.pendenza@tufts.edu

Valerie LeBrun

Valerie LeBrun
Associate Director of Post-Award Research Administration
(617) 636-6561
valerie.lebrun@tufts.edu

Mathilda Markogiannakis
Post Award Financial Specialist
(617) 636-6560
mathilda.markogiannakis@tufts.edu

Jennifer St. Pierre, BA
Associate Post Award Financial Specialist
(617) 636-3452
Jennifer.St_Pierre@tufts.edu

 
 

TBN
Post Award Financial Specialist
(617) 627-2395

 
 
Post-Award Approvals

OVPR Post-Award approvals are required for the following:

  • Rebudgeting requests (all)
  • EREQs for subcontracts (all)
  • All other EREQs (>5,000)
  • Equipment purchases (>5,000)
  • Capital Expenditure Authorizations (CEAs) (>50,000)
  • Check vouchers (>5,000)
  • E-expense (only foreign or paperwork for visitors on sponsored awards)
  • Invoice approval (all subcontracts, other if >5,000)
  • Expense transfers (a.k.a. cost transfers) on sponsored awards (all)
  • Foreign travel reports (all)
  • Undergraduate and graduate student travel reports (>5,000)
  • Interdepartmental Requisitions (IDRs) (>5,000)
  • Business expense reports (>$5,000)
  • Project advances (all).

Post-Award posts retroactive labor adjustments however these transactions do not undergo a review by the Specialist.

The following checklists are posted on Research Administration & Development (RAD) website under Forms & Tools to assist with the understanding of what Post-Award reviews in Cost Transfers, subrecipient invoices, and during award closeout.

Salesforce (postaward@tufts.edu)

Submission of the paperwork

OVPR Post-Award office receives paperwork for processing via the Salesforce interface via postaward@tufts.edu.

The following types of cases from departments, schools, and centers should be submitted through Salesforce:

  • Cost transfers
  • Retroactive labor changes
    • Retroactivechanges for salary distribution not yet reflected on a QER must be
      made via submission of a change PAF to Post-Award.
    • Changes to Full-Time Equivalent (FTE) orsalary amount (both prospective and retroactive) must be submitted to Tufts Support Services (TSS) with a copy to Post-Award.
  • Effort certifications and re-certifications
  • Subrecipient invoices
  • General inquiries may be submitted via postaward@tufts.edu or can be emailed directly to Post-Award specialists.

Checking the status of your case

  1. When paperwork is sent to postaward@tufts.edu, the system automatically generates a Case number and sends an email with the link to the case through wich the sender of the email can monitor progress. An email is also sent when processing is complete.

  2. The status of any paperwork can also be checked at any time at https://tuftstss.force.com by clicking on “My Requests” on the top bar and logging in with Tufts credentials. On this dashboard Post-Award cases are displayed along with the TSS cases.

Processing Times

EREQs are normally approved on the same or next day, but longer processing time will be needed when the paperwork is returned to the department.

Post-Award processing times of Salesforce cases are generally 2-3 business days (4 business days at month end), with the exception of reconciliation of project advances (10 business days due to currency conversion and other complexities).

Please note that cases may be routed between the Post-Award office and a given department more than once. When the case is returned to the person who submitted it, the status will show as “waiting for client action”

Processing by Post-Award does not always mean that the entry will be posted to the award at the end of processing period. If other Tufts offices are involved, processing time will increase and it is not controlled by the OVPR.

For example, average time for posting invoice payments to subrecipient is 10 business days, even though Post-Award will complete their action (or each of their actions, if there is more then one round) in 2-3 business days.

Processing times for new award GrantID currently varies. After RAS/PeopleSoft/Axiom integration, GrantID set up will occur through RAS, reducing processing times to 1-2 days.