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Research Administration and Development at Tufts

Research Administration and Development seeks to enhance the ability of Tufts University investigators to pursue their research and scholarship goals. We provide leadership and expertise in pre- and post-award and support other functions that surround applying for and managing sponsored funding.

Please see the sections of Central Pre- and Post-Award Administration, Research Administration Compliance and Risk Management, Research Development, and Local Research Administrators below to learn more about each groups’ roles and responsibilities.

Central Pre-Award

The Central Pre-Award office is responsible for pre-award and non-fiscal post-award administration of awards, including:

  • Proposal review, approval and submission
  • Award negotiation and the Point of Contact with funding agencies
  • Award acceptance, authorized representative/Signing Official that can legally bind Tufts
  • Issuing subawards and amendments
  • Just-in-Time (JIT), no cost extensions, prior approvals
  • Facilitating compliance with federal, state, and agency regulations and internal policies that surround sponsored funding.

Click here for Pre-Award staff and portfolio information.

Central Post-Award

The Central Post-Award office is responsible for:

  • Financial oversight of all sponsored award activities from set up to closeout
  • Creating award accounts in the PeopleSoft Financial System
  • Determination if funding source is a gift or a sponsored award
  • Invoicing sponsors per the terms of the agreements, following up on outstanding payments, initiating letter of credit draws, preparing and submitting financial reports
  • Distributing award expiration notices, ensuring timely closeout of sponsored accounts
  • Providing federal costing compliance oversight, assessing financial transactions risk, auditing high risk expenditures
  • Processing all expense transfers involving sponsored awards
  • Approving: rebudgeting requests; e-reqs for subcontracts and consultant payments;
    equipment purchases (>5,000) and Capital Expenditure Authorizations (CEAs); all check vouches, all foreign travel reports;
    Interdepartmental Requisitions (IDRs)> $500; business expense reports >$500.

Click here for Post-Award staff and portfolio information

Research Administration Compliance and Risk Management

Research Administration Compliance and Risk Management works closely with Pre- and Post-Award offices to perform the following functions:

  • Administering the Quarterly Effort Reporting (QER) System, processing joint appointments, QER adjustments, and retroactive labor adjustments involving sponsored awards
  • Performing subrecipient risk assessments, monitoring subrecipient audit findings
  • Coordination of financial audits and external compliance grant reviews
  • Performing periodic quality control checks.

Click here for RA Compliance and Risk Management contact information

Research Development

The Office of Research Development (ORD) provides support to investigators developing proposals and funding strategies for their research, teaching, infrastructure, and other related activities. Accessible to all faculty at Tufts by request and as availability allows, ORD has a focus on supporting large, multi-investigator proposals and new and inexperienced investigators.

ORD offers the following support to Tufts faculty:

Local Research Administrators (LRAs)

Local Research Administrators (LRAs) provide pre-and post-award support to investigators who engage in sponsored activities related to research, teaching, and service. They are located at the schools and centers to provide hands-on active day-to-day support.

LRAs responsibilities include:

  • Facilitate investigator engagement with all research support offices
  • Acting as point of contact with Central Administration in pre- and post-award matters
  • Managing proposal preparation
  • Partnering with the Budget Center in preparation of the funding forecasts and plans to spend
  • Assisting the PI in fiscal management of his or her research portfolio (hard and soft money)
  • Promoting compliance with sponsor and Tufts policies.

Click here for LRA staff and portfolio information.

Research Administration Mentoring Program (RAMP)

Read about the Research Administration Mentoring Program (RAMP) here. The objective of RAMP is to expand and strengthen the professional research administration network at Tufts by fostering the professional development of research administration staff. The Mentor and mentee will build a relationship working towards the completion of goals identified by the mentee at the beginning of the partnership. Sign up to be a mentor by submitting online Mentor Application Form. Request a mentor by completing Mentee Application Form.